Online board meeting is an effective method of bringing your team members together remotely, without the requirement for everyone to travel. It allows you to schedule more meetings at different times that work for the majority of attendees, which increases productivity and engagement. Furthermore, any changes made to documentation during the meeting will automatically be synchronized once the internet becomes available. This means that, even if a coworker is offline, they will still be able to access and read the information you discussed during your last meeting.
In a live meeting the board members will make use of the video conferencing features within their board management software to view one another and converse face-toface. This keeps them interested, and also gives them the ability to assess each other’s nonverbal communication. They can also turn off their microphones when not talking, in order to avoid interrupting each other and to respect the rules of online meeting.
It’s a great idea go through the technology with your board members prior to the meeting to ensure everything is working properly. This includes making sure that your board member’s computer has a good enough connection and that the quality of their camera is acceptable. It is also important to make sure they have enough bandwidth to support the meeting and that they will not have any distractions (like the sound of ringtones or an annoying background).
Participants of virtual meetings must be sure to dress appropriately. It is essential to keep professional appearance, especially as it will be seen by those who join in from different locations around the world. Additionally, it’s best to avoid sitting on a windowsill because the glare might hinder the view of the screen and appear on camera.
