The best method to prepare is to ensure that your board meetings are efficient and efficient. Making preparations for a board session is not just about making sure you have the appropriate room and equipment, but that everyone on your team has the knowledge required to have a successful discussion.
Begin by setting the agenda. Set the date and time in advance so that your team can have time to plan their attendance and mark their calendars. You can also send out the board materials well in advance so that your board members have plenty of time to read them prior the meeting.
It’s helpful to ask yourself, at this point, what issues are the most important and important to discuss. You should also think about what you want to accomplish at the meeting. This includes any action items or milestones that must be achieved. This will help you determine the amount of time you will need to each item and will ensure that your meetings stay focused and on track.
Make a draft schedule and communicate it to your executive team, your board chair and any other members of your team. It’s normal for new topics to be suggested during this time, so it’s important to be flexible and realistic when it comes to balancing new items. If there are items that don’t appear appropriate to be discussed at the meeting, consider placing them in a storage space or leaving them for a different board meeting.
In the end, it’s crucial to have a system in place for recording and dispersing the minutes. Boardable makes it simple to distribute minutes once they’re ready. You can assign tasks to board members and track their progress between meetings.
